State Theatre New Jersey

Artistic Administrator

Reports to the Vice President of Programming  & Executive Producer, Full-time, FLSA non-exempt


The essential functions include, but are not limited to the following:

  • Oversee artist contract processing and fulfillment.
  • Coordinate and perform ticket sales analyses to assist with developing offers to artist representatives and set internal sales goals for events.
  • Coordinate gathering of detailed information to support and conduct settlement of presented and co-presented events.
  • Prepare event settlement reports based on contracted budgets and execute simple settlements with artist management.
  • Communicate with other State Theatre New Jersey departments regarding contractual obligations, event details, and venue requirements.
  • Assist with maintenance of event calendar for State Theatre New Jersey venues.
  • Maintain ongoing log of competitive venues/shows.
  • Work with booking agencies, co-promoters and artist representatives to present offers, review contracts and perform event settlements.
  • Assist in the curation and booking of “mission based” programming of international orchestras, Dance and Ballet, as well as world music and international attractions.
  • Along with the CEO and Executive Producer, develop and implement a strategic programming mission for the new Multi-Purpose Space slated to open in 2019.
  • Develop and maintain spreadsheet of past and current performance data.
  • Manage database of pending show offers.
  • Handle day-to-day correspondence on behalf of the programming function and respond to phone calls and e-mails.
  • Assist with tracking of invoices and payments related to the Programming Department.
  • Report sales data to industry trade publications.
  • Track ticket sales, complimentary tickets, hotel barter and other event data.
  • Maintain contract files for all presented and co-presented events.
  • Perform other duties related to the position as assigned.

Required Qualifications (Knowledge, Skills, and Abilities)

  • Three to five years of related experience (may include internships)
  • Bachelor’s degree in communications, marketing, arts administration, or related field
  • Proficient with MS Office Suite (Word, Excel, Powerpoint, Outlook)
  • Ability to communicate effectively, both orally and in writing
  • Ability to understand and interpret contracts
  • Highly organized and adept at multi-tasking and prioritizing work assignments
  • Ability to work well independently as well as in a team environment
  • Ability to keep organization information confidential and to identify information that should be kept confidential
  • Ability to work evening and weekend hours as needed for events and performances

Preferred Qualifications

  • MA or MBA in arts administration or related field
  • 3-5 years of experience in entertainment industry
  • Experience with ticketing systems (Tessitura, Ticketmaster, or similar platform)

how to apply

State Theatre is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. This is a full-time position offering a comprehensive benefits package and salary commensurate with experience. Qualified candidates should submit a cover letter, resume, and salary requirements to


Management is looking for applicants with past experience in direct customer service as well as a wide array of hours of availability including days/nights/weekends/holidays.


  • Greet and Welcome all guests
  • Direct all guests to their proper assigned seats
  • Correct seating mistakes as necessary
  • Provide prompt and professional responses to all audience inquiries
  • Monitor and enforce patrons to ensure State Theatre New Jersey policies regarding procedure and safety are followed
  • Perform all pre- and post-performance tasks as directed by management
  • Disperse any and all marketing materials as directed by management
  • Assist all Guests in the event of an emergency to locate the nearest Exit or escape route to safety
  • Light maintenance and cleaning
  • Assist special needs and handicapped guests as necessary

Physical/Mental Requirements Necessary

  • Ability to carry up to 40 lbs. waist high, including up and down stairs is required
  • Ability to climb steps repeatedly is required
  • Ability to descend/ascend ramps and inclines/declines
  • Ability to stand for long periods of time is required
  • Work indoors/outdoors in a fast-paced, busy environment, with environmental conditions such as noise, dust, heights, dark/dim/absence of lighting, and smoke. Incumbents must have the ability to bend, stretch, reach, and kneel without restriction
  • Must be able to communicate effectively in English, in both written and oral forms
  • Must have interpersonal skills to deal effectively with all business contacts
  • Maintain a professional, neat and well-groomed appearance, adhering to State Theatre New Jersey standards.
  • Work varied shifts, including nights, weekends, and holidays
  • High School Diploma or equivalent is required
  • Proof of eligibility to work in the United States is required
  • Experience with Two Way Radios is preferred

how to apply

Please email your resume and a cover letter to Jessica Trechak, Director of Event Services, at


The Marketing/PR intern will work closely with staff to implement marketing, promotions, public relations, and audience development initiatives. Tasks include writing, editing, and proofing press releases, blogs, website copy, e-blasts, and program copy; flyer distribution; working with social media sites such as Facebook, Twitter, Pinterest, and YouTube; and other projects as needed. The internship requires a minimum of 15 hours each week between Mon-Fri (9am-5:30pm), per a mutually agreed upon schedule. Must have strong organizational skills, strong writing skills, and working knowledge of Microsoft Excel.

This position is on a volunteer basis and is therefore unpaid. Students can arrange to receive college credit.

how to apply

Email your resume and cover letter to Kelly Blithe, Director of Communications, at


State Theatre New Jersey is seeking an innovative graphic design intern to design and produce marketing materials for The State in a Mac-based environment. The internship requires a minimum of 15 hours a week—Mon-Fri (9am-5:30pm)—per a mutually agreed upon schedule.


  • Design and produce promotional materials such as posters, flyers, advertisements, brochures, etc.
  • Design web graphics for the State Theatre New Jersey website and internet advertising
  • Various administrative duties such as cutting flyers, hanging posters, preparing items for distribution
  • Assist the Creative Director with the creative workload


  • High proficiency in the Adobe Creative Suite: Adobe InDesign, Adobe Photoshop, and Adobe Illustrator
  • Strong typographic skills, ability to accept criticism, and good eye for proofing
  • Knowledge of Quark Xpress, Dreamweaver, Video Editing, and HTML a plus

This position is on a volunteer basis and is therefore unpaid. Students can arrange to receive college credit.

how to apply

Email your resume, cover letter, and samples of your portfolio to Tracy Furr, Creative Director, at


State Theatre New Jersey seeks an energetic and self-motivated individual with strong writing and interpersonal skills. The internship requires a minimum of 15 hours each week between Mon-Fri (9am-5:30pm), per a mutually agreed upon schedule.

Responsibilities and duties include assistance in:

  • Writing letters of inquiry, gift acknowledgements, and proposals
  • Special writing projects (newsletter articles, grant blurbs, blogs, etc.)
  • Researching individual prospects and donors
  • Researching companies and foundations for possible partnerships and grant opportunities
  • Mass mailing projects
  • Creating, maintaining, and updating lists
  • Data entry and updates
  • Filing and file upkeep
  • Creating and updating Development Department plans and calendar
  • Some special event projects

Candidates must possess strong writing skills. Knowledge of Microsoft Word and Excel is required.

This position is on a volunteer basis and is therefore unpaid. Students can arrange to receive college credit.

how to apply

Email your resume and cover letter to Leah Anglum, Manager of Patron Relations & Development Operations, at

State Theatre New Jersey is an Equal Opportunity Employer. Equal employment opportunity includes, but is not limited to, employment, training, promotion, demotion, leaves of absence, and termination. All applications will be considered only on the basis of the applicant's knowledge, skills, and ability to perform the essential functions of the position, with or without reasonable accommodation. It is our established policy to provide equal employment opportunities to all qualified persons without regard to race, color, religion, sex, pregnancy, gender, sexual orientation, age, national origin, physical or mental disability, military or veteran status, genetic information, citizenship status, or any other protected classification, in accordance with applicable federal, state, and local laws.

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