STATE THEATRE RENTAL RATES

Facility use rates are for one day, one event. Inclusive times: 8am to midnight. For two events in one day, add 50% to the rental rate.

Item	Commercial	Non Profit (10% less)
Theatre, Friday-Sunday
Full day (8am to midnight, 16 hrs)	$7,500	$6,750
Half-day (8 to 1pm or 1pm to 6pm, 5 hrs)	4,000	3,600
Theatre, Weekdays
Full day	6,500	5,850
Half-day	3,500	3,150
Downstairs only, Friday-Sunday
Full day	5,000	4,500
Half-day	2,700	2,400
Downstairs only, Weekdays
Full day	4,000	3,600
Half-day	2,700	2,400
Heldrich Lobby, all days of week	1000	900
(no show in theatre)

Rental rates include use of theater for times specified above. This is a four walls rental. Rental rates do not include expenses listed below.

ADDITIONAL EXPENSES
Asterisk (*) denotes required expenses

Sound and Light rental package	$3,000
Director of Production (advance tech work)	$300
Piano rental - Steinway Concert D	$500 (includes one tuning)
Additional Tunings (per tuning)	$150
Wireless Microphones	$125 each
Additional Spotlights (Two included in rent)	$150
Oak Podium rental	$150
Acrylic Podium rental	$200
*Minimum Security (police officers for 4 hours)	$600 (for average show length of two hours)
Additional Security	To be determined by Director of Operations
Front of House Staff	$800 (for average show length of two hours)
Lighting Design (as required)	$200 (added to stagehand labor bill)
Marquee use	$50 per day (day of event free)
Email List	$750
Merchandising	Theater takes 25% of gross after taxes, 30% if theatre is seller plus cost of seller @ $8 per hour (Thirty days notice is required if the State Theatre will be selling merchandise for renter/artist. Tax is 7% on all non-clothing items. Renter/Merchandiser responsible for all taxes).
Wire Transfers	$35 each
Service Charge	Additional services requested by renters will be assessed with a 10% surcharge.

TICKET OFFICE SERVICES:
The State Theatre’s ticket office is a computerized system providing on-site ticket printing capabilities, real-time Internet sales, and excellent customer service. The State Theatre Ticket Office uses Tessitura software exclusively. Renter is responsible for collecting and paying all applicable tax.

Full Service	$1.25 per ticket sold or comped (With a minimum charge of $500 per event). In addition, credit card charges will be billed at 3.5% of the gross ticket sales.
Additional Ticket Printing	$.50 per ticket
Entire House Printing (Renter as Seller)	$750 per house print

All rates are subject to change without notice.

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STAGE LABOR:
Renters are required to employ Local 534 I.A.T.S.E. stagehands for their events. Renters should be prepared to pay at least $2,750 and The State Theatre can only estimate expenses upon receipt of all technical information pertaining to event. Please call Director of Production (732 247 7200, ext. 529) for current Local 534 I.A.T.S.E. Rates and Conditions.

Please note: Stagehands must be paid individually by check on the day of performance, or event will not take place. Additional checks paid to the union will also be required.

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ADDITIONAL CONDITIONS:

INSURANCE:
Renter is responsible for carrying comprehensive liability insurance in the amount of not less than $2,000,000 for injury to any one person and $2,000,000 for any one occurrence and property damage insurance in the amount of no less than $2,000,000. The State Theatre., shall be named as co-insured. In addition, renter is responsible for carrying Workmen’s Comprehensive Insurance for stagehand employees, which can be included in insurance.

HOLDING DATES AND CONTRACTING THE THEATER:
All renters wishing to use the theater are required to provide three references from similar venues before use of theater can be authorized.

Depending on availability, an organization wishing to hold a date can do so by submitting in writing to the Director of Operations, their intention of use on their organization’s letterhead. This letter will hold the date for ten (10) days, by which time the organization must confirm the date.  If a longer amount of time is needed, arrangements must be made with the General Manager.  
 
If an organization wishes to confirm its hold on a date, a contract must be signed, at which time the organization will be responsible for paying the entire rental fee (see facility use). This fee must be paid before any advertising or ticket sales are to begin.  Remaining fees and expenses due on day of event. Stagehand fees are billed separately.

CANCELLATION:
Should renting organization desire to cancel an event, The State Theatre shall retain one-half of the contract rent as liquidated damages, plus any additional expenses incurred.

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MARKETING YOUR EVENT:

All of us at the State Theatre want your rental event to be a success. Once a contract is signed and a deposit is made, the State Theatre marketing department will provide the following to help promote your event based upon staffing resources:

•  List your event on this website
•  Provide a hyperlink to your website from ours, if desired
•  Set up real-time, online, ticket sales provided you are using our Ticket Office to sell tickets
•  List your event in a calendar that is distributed in our Ticket Office
•  Provide a free listing on our electronic marquee on the day of the event
•  Make our in-house database of ticket buyers available for sale for mailing purposes only (no telephone numbers will be released; see additional expenses above)

The following opportunities may be available depending on space limitations and marketing resources:

PROMOTIONAL INFORMATION:
The following format is required for all promotional literature (posters, ads, direct mail, flyers, brochures, invitations, etc.) for rental events at the State Theatre:

(Name of Organization)
presents
(EVENT)
(Date, time, etc.)
at the State Theatre
732-246-SHOW • StateTheatreNJ.org
This is a rental event, State Theatre ticket policies may not apply.

Use of our address is optional:
15 Livingston Avenue
New Brunswick, NJ 08901

Do NOT use the State Theatre logo on your promotional pieces.

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For more information on renting the State Theatre:

Dave Hartkern, Director of Operations
Phone: 732-247-7200, ext. 518
Email: dhartkern@statetheatrenj.org